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Administrative Associate, Operations
hace 5 horas
POSITION SUMMARY:
Reporting to the Site Office Manager, the Administrative Associate, Operations is responsible for working in conjunction with other departments and vendors to support the Santo Domingo location.
ESSENTIAL FUNCTIONS:
- Administers day-to-day purchase and invoice process, matching invoices to purchase orders, obtaining approvals for payment and tracking outstanding invoices using Excel.
- Assists in communicating and negotiating with local vendors, overviews and enforces the corporate procurement policies with vendors.
- Supports special projects, as needed, including translating documents, office moves and other needs, as directed by management.
- Interacts and responds to inquiries from various departments in a professional and courteous manner.
- Researches pricing and submits purchase requisitions for approval.
- Places orders for equipment and office supplies.
- Assists with maintaining asset inventory.
- Coordinates all visits and audits.
- Assists with vendor invoicing and payment process.
- Supports the scheduling and planning of engagement activities at the site, as needed.
- Support and collaborate with front desk, as needed.
- Builds and improve vendors catalog ensuring all providers are compliant with relevant legal and regulatory requirements.
- Performs other duties as assigned.
- Ability to maintain a consistent and regular attendance in accordance with an established schedule
- Ability to work onsite/in-office and in accordance with CCS and department policies and procedures.
QUALIFICATIONS:
- 2+ years of experience in a previous office administration or accounting position required.
- Advanced proficiency in Spanish and English (writing/reading/speaking) is required.
- Proficient with Microsoft Excel, Outlook and other MS Office applications is required.
- Strong interpersonal and verbal communication skills.
- Must have a strong attention to detail and are highly organized.
- Strict adherence to confidentiality and high ethical standards.
- Microsoft Dynamics/Great Plains experience is a plus; other accounting software experience will be considered.
- Must possess sound business judgement, commitment to accuracy and multi-tasking abilities. Has ability to work under pressure and possesses a high level of confidentiality.
- Must be dependable, able to work independently, as well as, in a team environment. Has strong interpersonal and communication skills.
- Strong analytical skills.
EDUCATION REQUIREMENTS:
- Bachelors degree in Business, Finance or Accounting preferred.
- High school diploma or GED Equivalent is required.
