Administrative Associate

hace 5 días

Santo Domingo, Nacional, República Dominicana The CCS Companies A tiempo completo

Reporting to the Site Office Manager, the Administrative Associate, Operations is responsible for working in conjunction with other departments and vendors to support the Santo Domingo location.

ESSENTIAL FUNCTIONS:


• Administers day-to-day purchase and invoice process, matching invoices to purchase orders, obtaining approvals for payment and tracking outstanding invoices using Excel.


• Assists in communicating and negotiating with local vendors, overviews and enforces the corporate procurement policies with vendors.


• Supports special projects, as needed, including translating documents, office moves and other needs, as directed by management.


• Interacts and responds to inquiries from various departments in a professional and courteous manner.


• Researches pricing and submits purchase requisitions for approval.


• Places orders for equipment and office supplies.


• Assists with maintaining asset inventory.


• Coordinates all visits and audits.


• Assists with vendor invoicing and payment process.


• Supports the scheduling and planning of engagement activities at the site, as needed.


• Support and collaborate with front desk, as needed.


• Builds and improve vendors catalog ensuring all providers are compliant with relevant legal and regulatory requirements.


• Performs other duties as assigned.


• Ability to maintain a consistent and regular attendance in accordance with an established schedule.


• Ability to work onsite/in-office and in accordance with CCS and department policies and procedures.

QUALIFICATIONS:


• 2+ years of experience in a previous office administration or accounting position required.


• Advanced proficiency in Spanish and English (writing/reading/speaking) is required.


• Proficient with Microsoft Excel, Outlook and other MS Office applications is required.


• Strong interpersonal and verbal communication skills.


• Must have a strong attention to detail and are highly organized.


• Strict adherence to confidentiality and high ethical standards.


• Microsoft Dynamics/Great Plains experience is a plus; other accounting software experience will be considered.


• Must possess sound business judgement, commitment to accuracy and multi-tasking abilities. Has ability to work under pressure and possesses a high level of confidentiality.


• Must be dependable, able to work independently, as well as, in a team environment. Has strong interpersonal and communication skills.


• Strong analytical skills.

EDUCATION REQUIREMENTS:


• Bachelors degree in Business, Finance or Accounting preferred.


• High school diploma or GED Equivalent is required.

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