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Executive Assistant to Managing Director
hace 3 semanas
Job Title: Executive Assistant to Managing Director (Remote, Bilingual Spanish/English)
We are looking for a highly organized, proactive Executive Administrative Assistant
to support our CEO in day-to-day operations, HR and recruiting, scheduling, communication, and coordination across multiple business sectors, including
real estate, home improvement, marketing, and call center operations
.
This is a
full-time, long-term, remote position
for someone reliable, detail-oriented, and able to manage responsibilities independently.
Key Responsibilities
- Manage job postings across hiring platforms
- Screen applicants and coordinate interviews
- Assist with onboarding and maintain HR documentation
- Help build and develop a strong, reliable team across multiple departments
- Manage the CEO's calendar, appointments, and reminders
- Handle emails, messages, and follow-ups
- Prepare reports, summaries, spreadsheets, and task lists
- Maintain confidentiality and professionalism at all times
- Assist with sales follow-ups, lead nurturing, and client communication
- Support outbound and inbound communication with prospects
- Help qualify leads and schedule appointments when needed
- Provide administrative support for sales pipelines and CRM updates
- Assist with tasks related to real estate, home improvement, marketing, and call center operations
- Coordinate meetings, vendor communication, and project timelines
- Update CRM systems and organize digital files
- Ensure deadlines and priorities are met
- Assist with basic marketing tasks, posting, and content coordination
- Support lead follow-up, pipeline updates, and light cold calling
- Help prepare marketing materials and presentations
Requirements
- Proven experience as an
Executive Assistant or Administrative Assistant - Experience with HR, recruiting, job posting management, and team development
- Familiarity with real estate, home improvement, marketing, or call center operations
is a plus - Strong communication skills and professional writing ability
- Excellent
organization, multitasking, and task management
skills - Ability to
follow instructions, work independently, and meet deadlines - Comfortable using CRMs, spreadsheets, scheduling tools, and online platforms
- Must be willing to use Time Doctor
(time-tracking software) as part of daily work - Stable internet connection and quiet workspace
- Fluent in Spanish and English (spoken and written) — required
- Highly reliable, proactive, and detail-oriented
- Problem-solver with a positive, can-do attitude
- Comfortable handling multiple projects at once
Position Details
- Type:
Remote - Schedule:
Full-time - Commitment:
Long-term
If you are
organized, efficient, bilingual (Spanish/English)
, and ready to support a fast-paced CEO across multiple businesses,
we want to hear from you
