Bilingual Executive Assistant to CEO
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Key Responsibilities
• Proactively manage the CEO calendar, including scheduling meetings, appointments, and travel arrangements. Ensure the CEO is prepared for all engagements with necessary materials and information.
• Handle all forms of communication, including emails, phone calls, and written correspondence.
• Organize and coordinate meetings, including preparing agendas, taking minutes, and following up on action items. Facilitate communication between the CEO and internal/external stakeholders.
• Arrange complex travel itineraries, accommodations, and transportation.
• Maintain the highest level of privacy and discretion in handling sensitive information. Act as a trusted liaison between the CEO, various departments, and external partners.
• Assist in the planning and executing of special projects as assigned by the CEO. Monitor project timelines and deliverables, ensuring that all tasks are completed on time.
• Build and maintain strong relationships with internal and external stakeholders.
Qualifications:
• At least 3 years of experience as an Executive Assistant or in a similar role supporting senior-level executives.
• A bachelor’s degree in business administration, communications, or a related field is preferred.
Skills:
• Exceptional organizational and time-management skills.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Ability to multitask and prioritize tasks in a fast-paced environment.
• High level of discretion and confidentiality.
• Strong problem-solving abilities and attention to detail. Attributes:
• Professional demeanor and ability to work under pressure.
• Proactive, self-motivated, and able to work independently.
• Excellent interpersonal skills
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