Senior Executive Assistant
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What you'll do
• Manage the calendar, inbox and travel, and keep the founder one step ahead.
• Run weekly priorities, meeting prep, follow-ups and action-item tracking.
• Speak for the founder with clients, vendors and the team, on calls and over email.
• Build and maintain workflows in Notion, Asana, Zapier, Google Workspace and AI assistants.
• Keep the CRM (HubSpot or similar) clean and up to date.
• Prepare documents, decks and reports, and run light research.
• Spot bottlenecks and fix them without being asked.
• Must have:
• 4+ years as an EA or chief-of-staff-style assistant, including 2+ supporting a US founder or executive.
• C1 or better English, and comfort on live client calls.
• Strong command of Google Workspace and at least one project tool.
• Hands-on use of AI tools to speed up work.
• Discretion, ownership and fast response time during US hours. Nice to have: professional services, finance or real estate experience; HubSpot; Zapier or Make. Top of the range: founder-level experience, workflows you've built yourself, and a track record of running ops without supervision.
• $1,400–2,200/month
• 100% remote, full-time, US business hours.
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