Administrative Assistant

hace 5 días

Santo Domingo, Nacional, República Dominicana Xploy Solutions A tiempo completo US$30,000 - US$40,000 al año

We are seeking a highly organized and detail-oriented Corporate Administrative & Data Assistant to support our centralized property management team. This is a crucial role focused on ensuring data accuracy, financial organization, and administrative effiiiency.

The ideal candidate thrives on data entry, loves working with spreadsheets, and has a meticulous approach to processing financial information. This position involves learning and mastering our proprietary management software, but does not include direct tenant interaction or day-to-day property operations.

Key Responsibilities:

Data Entry & System Management:

  • Perform high-volume, accurate data entry, primarily focused on bulk uploading and processing of invoices and financial documents into our property management software (training provided).
  • Learn and become proficient in using the company's proprietary property management system for administrative functions and record keeping.
  • Assist in maintaining and updating digital records, property files, and corporate documents.

Financial Review & Tracking:

  • Download and compile expense data from various sources.
  • Utilize Microsoft Excel to create, maintain, and update detailed spreadsheets for the tracking, review, and categorization of corporate expenses and vendor invoices.
  • Flag discrepancies or missing information in financial documentation for review by the accounting and management teams.

Online Presence & Communication:

  • Monitor and draft professional, timely responses to Google and Yelp reviews and other online feedback platforms, adhering to company guidelines.
  • Prepare and post pre-approved content and updates to various company social media channels (e.g., promotional announcements, community news, and operational updates).

Administrative Support:

  • Provide general administrative support to the corporate management team, including organizing digital files and preparing basic reports.

Qualifications and Skills

  • Proven Proficiency in Microsoft Excel is Mandatory, including the ability to create formulas, sort data, and format spreadsheets for clear reporting.
  • 1-2 years of experience in an administrative, data entry, or accounting support role is preferred.
  • Exceptional attention to detail and a commitment to data accuracy and integrity.
  • Strong organizational and time management skills, with the ability to handle large volumes of data efficiently.
  • Excellent written communication skills for professional correspondence and responding to online reviews.
  • Ability to learn and adapt quickly to new software systems (e.g., our property management platform).

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