Business Operations support

# Client Specialist – Business Operations (Part-Time) Schedule: Monday–Friday, 4 hours per day, 20 hours per week Compensation: $30,000 pesos per month Work arrangement: Remote We’re seeking an organized, proactive professional to support the day-to-day operations of a nonprofit client. This position combines business administration, regulatory compliance, human resources support, and grant coordination. You’ll collaborate with leadership and provide progress updates to the Board of Directors. ##

Key Responsibilities
### Business Operations and Compliance
- Coordinate insurance renewals and maintain up-to-date supporting documents.
- Complete required state and federal registrations and reports, including registration with the state Attorney General.
- Prepare property tax exemption filings and maintain related records. ### Administrative Systems
- Evaluate and improve administrative processes, tools, and workflows.
- Organize records for audit readiness and support the transition to secure digital recordkeeping.
- Maintain a central administrative calendar for deadlines, renewals, and recurring obligations. ### Human Resources Support
- Assist with recruitment, onboarding, employee development, and offboarding.
- Support compliance with employment requirements, including mandatory staff training.
- Maintain confidential personnel files and contractor documentation.
- Help implement and maintain HR policies, procedures, and programs.
- Coordinate seasonal staffing needs for the organization’s field crew. ### Grants and Contracts
- Oversee grant and contract requirements, timelines, and documentation.
- Research funding opportunities and draft grant proposals.
- Develop a strong understanding of the organization’s programs to communicate their impact effectively.
- Prepare progress updates for leadership, the Board, and funders.
- Complete and submit final grant reports.
- Maintain accurate application and reporting records.
- Monitor compliance with funding guidelines and grant obligations. ## Qualifications
- At least 3 years of experience in nonprofit operations, administration, or a related position.
- Experience writing grant proposals and preparing grant reports.
- Working knowledge of HR practices and employment compliance.
- Familiarity with nonprofit registrations, reporting obligations, and tax-exempt requirements.
- Fluent spoken and written English; an additional language is a plus.
- Clear writing, strong interpersonal communication, and practical problem-solving skills.
- Sound judgment, initiative, and the ability to work independently.
- Excellent attention to detail and the ability to manage competing deadlines.
- Strong technology skills, including navigating multiple browser tabs, applications, and digital tools.
- Confidence evaluating software and recommending process improvements. ## AI Skills
- Practical experience using tools such as Gemini or Claude for research, drafting, and administrative work.
- Ability to verify AI-generated content and handle sensitive information responsibly.
- Interest in identifying appropriate ways to use AI to improve efficiency. ## Home Office Requirements
- A quiet, distraction-free workspace with a door that closes.
- A hard-wired Ethernet internet connection.
- Minimum internet speeds of 50 Mbps download and 5 Mbps upload.